How to create and use your email QR code
Choose the receiving address
Enter one business email address. Check spelling carefully; a valid-looking address is not proof that the mailbox exists or is monitored.
Add a useful subject and optional body
A subject such as “Wholesale enquiry” helps route the message. Keep the body brief and leave space for the visitor’s own question. Do not include private customer data in a public code.
Check the draft in a mail app
Scan on a device with email configured. Inspect the recipient, subject and line breaks before sending any message. Print the address beside the code for visitors whose mail app does not open.
Make the next action clear
Enter the receiving address and a short subject such as “Product enquiry”. The QR code uses a mailto link. A compatible device opens the visitor’s chosen mail app; the visitor still reviews and sends the message.
Keep public codes free of private information
Anyone who scans the code can read the address, subject and message. Use a business contact address and avoid customer names, order details or confidential information in a code placed on public signage.
Test the mail app hand-off
Scan on a phone with an email app configured. Devices without a default mail app may show a setup prompt or fail to open a draft. Offer the written address beside the QR code as an alternative.
Example: a product-support card
A maker can place a support QR in the box with a subject identifying the product range. The customer opens the draft and adds their question or photo in their own email app. Keep serial numbers and personal information out of a shared, preprinted QR. If support needs structured information or uploads, a link to a support form may provide a more consistent experience than email.
Illustrative workflow, not a customer case study.Check before you share
- The recipient mailbox is correct and monitored.
- The subject and body remain readable in the visitor’s mail app.
- The written address offers a usable alternative to scanning.